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Understanding EPF Form 5IF

Employee Provident Fund or EPF is a welfare scheme backed by the government and specially designed for employees in the organised sector. Under the scheme, both the employee and the employer make regular contributions as per the basic wage of the employee. Result? It helps create a lump sum corpus amount that can be used as retirement savings by the employee. Under the scheme, different types of EPF forms can be used for different claim procedures. One such form is Form 5 IF. Now, you wonder what this EPF form does? Well, let's see.

Anyone subscribing to the benefits of EPS is automatically registered for the EDLI. This ensures the registered nominee gets the lump sum amount in case of the untimely demise of the insured employee. How, you ask? Well, here comes form 5 IF in the picture. Filled by the legal nominee or heir, it helps Individuals claim the benefits of the insurance.

Curious to learn more about Form 5 IF? Well, stay tuned and read on as we explore this EPF form in detail, including its purpose, eligibility requirements, application process, submission guidelines, and much more.

What is EPF Form 5IF?

Before going any further, let's try and understand what EPF form 5 IF is. Well, you already have read this briefly in the above section. Now, let's understand the same in detail.

Just like the different types of EPF forms that are used for different purposes, like form 19 for full withdrawals, form 31, for partial withdrawals, and more, form 5 IF is also a particular type of EPF claim form. This claim form basically aims to nominate the legal heir of the EPF funds. Employees must fill out this form to avail of benefits of up to seven lakhs. Additionally, it is also important to keep this form updated with latest personal and nominee details to avoid any kind of delays in the claim processing.

However, it is also important to note that these benefits can only be availed in case of an untimely demise of the member during their service years. This means in case, in case the member isn't no longer associated with the EPF registered organisation, the nominee may not be eligible for EDLI services.

Purpose and Importance of Form 5IF

Now that you have understood the meaning of Form 5 IF, let's move forward and try exploring its importance. Well, your Form 5 IF proves to be beneficial in more than one way.

  1. First, and foremost, it is important for the registration of beneficiaries. Thus allowing individuals to choose nominees who may avail of the EPF funds and its benefits in case of the unexpected demise of the member individual.
  2. This means the form proves to be a crucial tool for beneficiaries to claim financial support and ensure financial security in unplanned circumstances.
  3. In addition to that, it also eases the claim procedure, reducing the hassle for nominees by eliminating the need to go through several paperwork and associated delays.
  4. The form is also used to keep beneficiary details up-to-date to avoid any conflict during claim processing.

All in all, it is safe to say that Form 5 IF serves as a relying tool to ensure financial stability and support to the employee’s chosen or loved ones.

Eligibility Criteria for Claiming Benefits

When talking about EPF forms, one of the most common questions is who is eligible to fill them out. So, before you go ahead with Form 5 IF, consider checking if you match the eligibility requirements. This ensures you fill out the application, avoiding the chances of any potential rejections.

Here is a list of individuals who are eligible to claim benefits under Form 5 IF:

  • Family members or the nominee registered under the EPF scheme.
  • If there are no nominees, all family members can claim the benefits except the eldest son, married daughters whose husbands are alive, and married granddaughters whose husbands are alive.
  • In case there isn't any nominee or family member, the legal heir may claim the benefits.
  • If the legal heir, nominee, or registered family member is a minor, their guardian may claim the benefits.
  • Employees who are currently contributing to the account can fill out the form.

Step-by-Step Guide to Filling EPF Form 5IF

Once you've verified the eligibility requirements, then comes the next step- form filling. How do you fill out the EPF form 5 IF? Are you also intrigued by this same question? Then continue reading this step-by-step guide consisting of what you need to fill in to complete your application.

  • To avail of the benefits of the insurance, the EPF form 5IF can be filled out and submitted offline.
  • The form comprises different sections, which have to be carefully filled out by the beneficiary.
  • Also, not to forget, the beneficiary needs to fill in their mobile number. This will help you get instant alerts about the claim and other relevant notifications.
  • Now, carefully fill in the personal details of the deceased individual/employee. This may include the following details:
    • Member's name
    • Their father's name (in the case of married women, the husband's name is required)
    • DOB
    • Name & address details of the organisation where the individual was an employee
    • PF account number and details
  • Once you're done filling in the member’s details, you are supposed to complete the guardian’s or claimant's information. Here is what you might need to fill in:
    • Name of the claimant
    • DOB
    • Their relationship with the deceased member. In case the claimant is the minor's guardian, the minor's details and their relationship with the guardian also need to be filled.
  • Complete and accurate address of the claimant.
  • Remittance mode, also you need to attach a cancelled cheque with your application form.
  • Advance stamp receipt.
  • A certificate is to be duly filled by the employer of the organisation.
  • The signature of both the employer and the claimant is required.

Now, this form has to be duly submitted to the office of the EPF commissioner for further development and claim settlement.

Required Documents for Submission

Before you start filing the application for claim settlement, make sure you have all the necessary documents with you. This ensures you complete the application smoothly and without much hassle. Also, attaching the necessary documents helps you avoid chances of rejection.

Here is a list of required documents along with your Form 5 IF.

  1. Member's death certificate
  2. Certificate of guardianship in case the claimant is a minor legal heir family member or nominee
  3. Certificate of succession in case the claim is made by the legal heir
  4. Cancelled cheque to receive payment in the same bank account
  5. If the member was employed in an organisation that is exempted from the PF scheme, then you need to consult the employer. Consider attaching the details of PF for the last year. Also, attach a copy of the member's nomination form and make sure the same is attested.

Submission Process: Where and How to Submit Form 5IF

Once you're done filling out the form and attaching all the important documents, then comes the next part: its submission.

You're supposed to submit your application to the regional office of the EPF commissioner. The same is generally done by the employer every month, to sum up the joining of new employees and their eligibility for PF benefits.

The EPF commissioner gets a period of 30 days for the claim settlement. In case it isn't settled during the stipulated period, the commissioner is supposed to pay an interest rate of 12% each year from the thirty-first day to the date when the final disbursal is made.

Common Mistakes to Avoid During the Application

To ensure your application goes smoothly without any rejection and delays, it is important to avoid common mistakes during form-filling. Here are a few pointers that you need to keep in mind.

  1. Do not submit an incomplete form. Make sure to fill in all required fields. This includes filling in the details of the member, their family members, nominee details, and so on.
  2. Do not overwrite. Consider using block letters to maintain maximum clarity and efficiency. Always, make sure to proofread your form to avoid any kind of grammatical or spelling mistakes.
  3. Don't skip the instructions. Make sure you carefully read and follow them.
  4. Make sure to attach all the essential documents like your Aadhar, identity proof of the nominee, relationship certificate, and other relevant details.
  5. Cross-check and see if the form is duly verified by the employee and the employer.
  6. Make sure to submit the attested copy to the regional office of the EPF commissioner.
  7. Always, have a copy of the complete form to yourself for future records.

Additional Read - PF Withdrawal Form

Conclusion

Form 5 IF is an important document to update employee and their nominee details. It is important to keep it updated and accurate and to ensure the financial safety of the members and their families. In case of claim processing, make sure to fill in the necessary details and attach the important documents. Also, don't forget to get it verified by the employer. By avoiding common mistakes, you can ensure the application is processed smoothly without any problems. 

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Disclaimer: Investments in the securities market are subject to market risk, read all related documents carefully before investing.

This content is for educational purposes only. Securities quoted are exemplary and not recommendatory.

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